Planning, Organizing Meetings and
Minutes Taking
Audience:
This program is designed to
all employees & Managers who conduct or participate in structured,
efficient meetings
Course Objective:
By the end of this training
program, each participant will be able to:
• Plan the correct structure & purpose of the meeting
• Conduct meetings effectively
• Identify different responsibilities of the meeting participants
• Plan & prepare agenda and meeting minutes
• Plan types of questions to be asked in the meetings
• Follow up to meetings to ensure that objectives are achieved
Course Outline
i Meeting
preparation
Definition of business meeting &
why to hold a meeting?
Planning for a successful meeting
Who should attend?
Steps for writing the agenda
Cost of the meeting
ii Meeting Roles
Group dynamics
To chair the meeting
Participant’s role
Timeframe of discussions
Visual Aids
Closing the meeting
iii Meeting Evaluation
Common problems in Managing
Meetings
Common problemsþ & solutions for meeting facilitators
Dealing with difficult people in
meetings
Following a “Next Steps”
process to encourage clarity and productivity
after a meeting
Following up on meeting
minutes